FOI release

Procurement of Ambient, Chilled and Frozen Food Products by the Council

Case reference FOI2026/00109

Received 28 January 2026

Published 24 February 2026

Request

Under this Freedom of Information Act Request, I would be most grateful if you would confirm the following:

Part 1

1. Which of the following procurement routes the Council chose to procure its current Food supply requirements:

* Direct Award Contract-i.e. the Council ran its own procurement , involving the development of Council-specific Food supply and delivery specifications, management of the tender process and award of a Contract to the successful bidder(s).

* Mini-Competition under a Framework Agreement-i.e. the Council selected a relevant Framework Agreement and ran a Mini-Competition (involving the development of Council-specific food supply and delivery requirements), managed the mini-competition process and awarded business to a supplier(s) under the Framework Agreement.

* Direct Award under a Framework Agreement-i.e. the Council selected a relevant Framework Agreement and directly awarded business to a supplier(s) under the Framework Agreement, without running a further competition process.

* Part of another local Authority's tender process - i.e. the Council's requirements were included within a multi-Council run procurement.

2. Details of the current Contract:

* Scope: Ambient Food, Chilled and/or Frozen Food

* Contract Period: How long (months) and scope for extension (months)

* Contract Value: Over the length of the Contract

* Contract Expiry Date: Date

* Current Supplier(s) Details: Organisation Name(s)

3. Where the current contract expires in 2026, which procurement route(s) the Council is considering or intends to use.

4. Which department within the Council is responsible for the performance management of the current contract.

5. Which department within the Council is/will be responsible for the re-procurement of the food supply service.

Part 2

1. Schedule of the products delivered to your organisation, including monthly/annual volumes where applicable

2. Details of any specific product manufacturers/suppliers/wholesalers required to be used as part of service delivery

3. Frequency of deliveries, endpoint locations and details of any specific packaging/transportation requirements (cages etc.).

Response

The council has 1 x nr vending machine which has a chiller

Due to the value of the contract, it was an open quotation process.

The costs/value is a break-even/profit share arrangement.

The products are monitored remotely by sales and are replenished as to what is selling well or in the case of unpopular it is replaced with a potential more popular product.

Documents

There are no documents for this release.

This is South Derbyshire District Council's response to a freedom of information (FOI) or environmental information regulations (EIR) request.

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